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The
Copitrak PRO series is a revolutionary new cost recovery terminal designed to
capture
Photocopy, Postage and Disbursement data.
The PRO terminal is a true Client/Server terminal, using State-of-the-Art TCP/IP
communications, allowing terminals to communicate back to a central Copitrak server
from any point within an existing LAN and WAN network.
The Distributed Information Access architecture built into the PRO allows much
more than just simply tracking copies or postage. The PRO terminal will also let
you view a profile of your last jobs, seamlessly search your client list based
on variable criteria, help you complete your data entry with AutoFill. When linked
with Lasertrak print control software the PRO terminal facilitates secure Print
for document release at any multifunctional copier/printer. |
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User information and validation is completely managed by the Pro terminal
• Copitrak automatically routes jobs to the users inbox, desktop or personal
folders.
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STEP 2. The Copitrak Scantrak Monitor software will be running on the MFP Scan Routing Server located at each office. It monitors all scan traffic for the MFP devices that are connected at that office.
When a user logs into the Copitrak terminal Scantrak Monitor then waits for the scan job from the MFP device and counts the pages received and stores that information along with the User, Project Number, Date, Time and other transaction information on the Copitrak Server where it's ready for immediate reporting and transfer to the Accounting system. |
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| STEP 3. User receives his/her scan job with minimal effort! The Copitrak system eliminates the need for the user to search through templates on the MFP device. That speeds up the scanning process improving productivity and adding capture and accountability to the process at the same time! |
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STEP 1. Users log into the Copitrak Pro or Eclipse terminal with a User ID and Client-Matter number and then press the Scan icon/button. The MFP device is then ready for Scanning.
The user places the scan job on the MFP device, selects Scan from the control panel and presses the Start button. That's it! The Copitrak System will automatically route the scan job back to the users email or personal folder. |
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THE
COPITRAK PRO TERMINAL HAS THE FOLLOWING FEATURES:
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The Copitrak
PRO series terminal is part of the complete Copitrak line of network-compatible
hardware and software products for cost recovery. The terminal can be integrated
with other Copitrak products via a standard PC running ERS for Windows system
software to form a complete enterprise-wide expense management system.
This system can automatically export billable transaction data directly to third-party
time and billing systems. The following convenience features ensure maximum cost
recovery:
• On-screen display of descriptive names for client/matter validation
• Last job recall of the last 16 recent billable accounts by user
• Scan feature searches alphabetically, phonetically or by key word
• On-screen alert for non-billable account usage
• The terminal will also track other miscellaneous disbursements such as
postage or courier charges.
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• Full TCP/IP communications
• DHCP support
• Realtime Server validation
• Realtime server transaction storage
• Up to 3 host servers removes single point of failure
• Designed for minimal network traffic, independent of Account list size
• Realtime display of communications status
• Local battery backed up RAM stores all users and transactions if server
is offline
• Scan feature searches alphabetically, phonetically or by key word
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• Realtime transaction usage view with SERVICETRAK
• Immediate Error detection and email notification with SERVICETRAK
• Multiple, realtime validation servers can be configured to avoid downtime
if main server becomes unavailable
• Centralized administration and configuration of all or individual terminals
from the Copitrak Server
• Unlimited number of Users and Accounts supported
• Unlimited number of terminals, centralized to a single reporting and editing
engine, by Unit,
• Branch, Head Office or any other criteria
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Large 160 character backlit display
• Qwerty keyboard / convenient numeric keypad
• Dedicated feature keys – scan, search, speed dial
• Super Search finds key words from within client matter description
• Intelligent Prompting activates only required fields, based on user criteria
• Secure print release
• AutoFill reduces user keystrokes completing client-matter field automatically
• Intelligent Field Masking eliminates keystrokes
• 5 programmable and fully validated data entry fields
• Centralized configuration and support of terminals
• Centralized data profiling for Global feedback
• Scantrak - Track, manage and assign costs associated with scanned paper
documents.
• Co-exists with present Copitrak systems
• Support for up to 100 additional user-defined disbursements.
• Mag Stripe, Bar Code, Proximity and Smart Card
* Reader Interface
* subject to compatibility
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CFX PRO (copy / dual fax combination terminal)
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